SMTD Communications Project Request: Special Event

SMTD Communications Project Request: Special Event

Use this form to request support for a special event (Masterclass, Camps, Workshop, Etc.) which includes creation of materials (flyers, posters, screens, brochures, banners, or logos), registration forms, promotion, logos, presentations, and communications team staffing for events not associated with the regularly occurring "Quick Guide" event season. Special Note: You are responsible for making sure that the pdfs you submit for posting are accessibility compliant. Non-compliant documents will not be posted. Information on how to achieve electronic accessibility compliance with your documents can be found here: https://www.chhs.colostate.edu/accessibility/best-practices-how-tos/electronic-accessibility-rubric/

Name of Person Making Request(Required)
The person making the request will be responsible for collecting all relevant materials in a single request, and providing the decisions necessary for the communications team to complete the project.
This is the person to whom all questions will be directed.
SMTD Department:(Required)
Example: Education, Jazz Studies, Trombone Studio, Music Therapy, Dance Lab, Theatre, Reading Series
Is this a singular or multi-day event?(Required)
Format: Monday This is the day of the week on which the event starts.
SINGLE DAY FORMAT: Wednesday, November 3, 2024 MULTI-DAY FORMAT: September 29, 30, October 5, 6, 7 or Every Friday 12/2-12/13
Format: 8:30AM-4:30PM or List the daily schedule.
Examples: UCA-Various / Organ Recital Hall / Poudre High School, Fort Collins, CO / Lory Student Center NOTE: Please include an address if the event is not at the UCA.
Please describe the intended audience for this project.
Please list the project details, including pertinent information, or you are welcome to upload a word document with all necessary information. Please include schedule, contact details, registration, etc.
Feel free to upload a detailed word document outlining the event. Be sure the document is complete, final, and has been proofed. If any details change it will delay completion and may require a new or additional request form depending on the number/depth of changes.*Note: Google doc submissions will not be accepted. SharePoint files are fine but note the process for changes in your confirmation. If you make changes to the document after receiving the confirmation, please highlight the change(s), make a comment in the document with the date of the change, and send us an email with the note that the information has changed. If several changes are made after you receive the confirmation notification your completion date may need to be extended. DO NOT embed photos in your document. Upload photos individually in the photo section below.
Max. file size: 25 MB.
Will you need any materials to be created specifically for this event?(Required)
Please include title of materials and the number of each needed. Examples: Area flyer #50, Study With {Faculty Name} #25, Fall Quick Guide #30
Requested Materials Creation: Choose all that apply.
Please be sure to check any materials that need to be created for this event.
Please upload a fully proofed, detailed word document for each of the materials requested. Be sure to include the following: Dates/Times/Locations/Description and any additional information/wording. Be sure the document is complete, final, and has been proofed. If any details change it will delay completion and may require a new request form depending on the number/depth of changes. *Note: Google doc submissions will not be accepted. SharePoint files are fine but note the process for changes in your confirmation. If you make changes to the document after receiving the confirmation, please highlight the change(s), make a comment in the document with the date of the change, and send us an email with the note that the information has changed. If several changes are made after you receive the confirmation notification your completion date may need to be extended. DO NOT embed photos in your document. Upload photos individually in the photo section below.
Drop files here or
Accepted file types: doc, docx, rtf, pdf, Max. file size: 25 MB.
    Please upload any photos you are providing for the creation of the materials. Be sure to label the photos with the names of those pictured and/or the event name/project name.
    Drop files here or
    Accepted file types: jpg, png, Max. file size: 25 MB.
      Requested Completion Date:(Required)
      This is the date you prefer to have all materials in your hands, mailed, or posted. Allow 2 to 4 weeks after the completion of this form for it to enter the queue. NOTE: Depending on the queue and seasonal workload it could take 8 weeks or more to complete a request.
      Contact #2 Name
      Additional contact you would like included on correspondence. Leave blank if unnecessary.
      Please include the email for contact #2. Leave blank if unnecessary.
      Contact #3 Name
      Additional contact you would like included on correspondence. Leave blank if unnecessary.
      Please include the email for contact #2. Leave blank if unnecessary.

      Thank you!

      After submitting, you will be sent a confirmation notice that your project request was received. If you have any questions or fail to receive a confirmation please contact the communications team.