SMTD Communications Project Request: Mailing (Postal or Email Newsletter)

SMTD Communications Project Request: Mailing (Postal or Email Newsletter)

Use this form to request support for a promotion which includes creation of materials (flyers, posters, brochures), and a EMAIL NEWSLETTER or BULK MAILING. Special Note: You are responsible for making sure that the pdfs you submit for posting are accessibility compliant. Non-compliant documents will not be posted. Information on how to achieve electronic accessibility compliance with your documents can be found here: https://www.chhs.colostate.edu/accessibility/best-practices-how-tos/electronic-accessibility-rubric/

Name of Person Making Request(Required)
The person making the request will be responsible for collecting all relevant materials in a single request, and providing the decisions necessary for the communications team to complete the project.
This is the person to whom all questions will be directed.
SMTD Department:(Required)
Example: Education, Jazz Studies, Trombone Studio, Music Therapy, Dance Lab, Theatre, Reading Series
Type of mailing:
Choose one.
Please describe the intended audience for this project.
Will you use current materials, newly created materials, updated previous letter, or newly composed letter?(Required)
Choose all that apply.
Please list in detail necessary updates OR you can upload a complete, fully-proofed letter. Leave blank if unnecessary.
*Note: Google doc submissions will not be accepted. SharePoint files are fine but note the process for changes in your confirmation. If you make changes to the document after receiving the confirmation, please highlight the change(s), make a comment in the document with the date of the change, and send us an email with the note that the information has changed. If several changes are made after you receive the confirmation notification your completion date may need to be extended. DO NOT embed photos in your document. Upload photos individually in the photo section below.
Max. file size: 25 MB.
Please include title of materials and the number of each needed. Examples: Area flyer #50, Study With {Faculty Name} #25, Fall Quick Guide #30
Requested Materials Creation: Choose all that apply.
Please be sure to check any materials that need to be created for this event.
Please upload a fully proofed, detailed word document for each of the materials requested. Be sure to include the following: Dates/Times/Locations/Description and any additional information/wording. Be sure the document is complete, final, and has been proofed. If any details change it will delay completion and may require a new request form depending on the number/depth of changes.*Note: Google doc submissions will not be accepted. SharePoint files are fine but note the process for changes in your confirmation. If you make changes to the document after receiving the confirmation, please highlight the change(s), make a comment in the document with the date of the change, and send us an email with the note that the information has changed. If several changes are made after you receive the confirmation notification your completion date may need to be extended. DO NOT embed photos in your document. Upload photos individually in the photo section below.
Drop files here or
Accepted file types: doc, docx, rtf, pdf, Max. file size: 25 MB.
    Please upload any photos you are providing for the creation of the materials. Be sure to label the photos with the names of those pictured and/or the event name/project name.
    Drop files here or
    Accepted file types: jpg, png, Max. file size: 25 MB.
      #/address Leave blank if unnecessary.
      Please be sure the following columns are separately included; First Name, Last Name, Title (if necessary), c/o Company or School Name, Address #1 , City, State, Zipcode. If an email list, please include; First Name, Last Name, Title (if necessary), c/o Company or School Name, email address
      Max. file size: 25 MB.
      Please be sure the following columns are separately included; First Name, Last Name, Title (if necessary), c/o Company or School Name, Address #1 , City, State, Zipcode. If an email list, please include; First Name, Last Name, Title (if necessary), c/o Company or School Name, email address
      Max. file size: 25 MB.
      Requested Completion Date:(Required)
      This is the date you prefer to have all materials mailed. Allow 2 to 4 weeks after the completion of this form for it to enter the queue. NOTE: Depending on the queue and seasonal workload it could take 8-10 weeks or more to complete this request.
      Contact #2 Name
      Additional contact you would like included on correspondence. Leave blank if unnecessary.
      Please include the email for contact #2. Leave blank if unnecessary.
      Contact #3 Name
      Additional contact you would like included on correspondence. Leave blank if unnecessary.
      Please include the email for contact #2. Leave blank if unnecessary.

      Thank you!

      After submitting, you will be sent a confirmation notice that your project request was received. If you have any questions or fail to receive a confirmation please contact the communications team.