SMTD Communications Project Request: Extra-Seasonal Materials

SMTD Communications Project Request: Extra-Seasonal Materials

Use this form to request the creation of singular materials (flyers, posters, screens, brochures, ads, banners, or graphics) for areas or events not associated with the regularly occurring "Quick Guide" concert/production event season.

Name of Person Making Request(Required)
The person making the request will be responsible for collecting all relevant materials in a single request, and providing the decisions necessary for the communications team to complete the project.
This is the person to whom all questions will be directed.
SMTD Department:(Required)
Example: Education, Jazz Studies, Trombone Studio, Music Therapy, Dance Lab, Theatre, Reading Series
Recruitment or Promotional Material?(Required)
Please choose the type of event for which these materials will be used. Recruitment=An event meant to encourage students to apply to our programs or engage with potential future students. Promotional=An event sponsored by or involving the work of our faculty/students/staff outside of our regular season that may draw an audience, community involvement, or donor engagement.
Requested Materials: Choose all that apply.(Required)
Please describe the intended audience for this project.
Please list the project details, including pertinent dates, titles, names, photos to be used. If you chose graphic, where do you intend to post the graphic?
Please upload a fully proofed, detailed word document for each of the materials requested. Be sure to include the following: Dates/Times/Locations/Description and any additional information/wording. Be sure the document is complete, final, and has been proofed. If any details change it will delay completion and may require a new request form depending on the number/depth of changes. *Note: Google doc submissions will not be accepted. SharePoint files are fine but note the process for changes in your confirmation. If you make changes to the document after receiving the confirmation, please highlight the change(s), make a comment in the document with the date of the change, and send us an email with the note that the information has changed. If several changes are made after you receive the confirmation notification your completion date may need to be extended. DO NOT embed photos in the word document. Upload photos separately below.
Drop files here or
Accepted file types: doc, docx, rtf, pdf, Max. file size: 25 MB.
    Please upload any photos you are providing for the creation of the materials. Be sure to label the photos with the names of those pictured and/or the event name/project name.
    Drop files here or
    Accepted file types: jpg, png, Max. file size: 25 MB.
      Requested Completion Date:
      This is the date you prefer to have all materials in your hands, mailed, or posted. Allow 2 to 4 weeks after the completion of this form for it to enter the queue. NOTE: Depending on the queue and seasonal workload it could take 8 weeks or more to complete a request.
      Contact #2 Name
      Additional contact you would like included on correspondence. Leave blank if unnecessary.
      Please include the email for contact #2. Leave blank if unnecessary.
      Contact #3 Name
      Additional contact you would like included on correspondence. Leave blank if unnecessary.
      Please include the email for contact #2. Leave blank if unnecessary.

      Thank you!

      After submitting, you will be sent a confirmation notice that your project request was received. If you have any questions or fail to receive a confirmation please contact the communications team.